A quotation is only as useful as the assumptions behind it. Preparing a short, consistent request helps suppliers quote the same product scope and makes commercial differences easier to understand.
Exact materials, quantities, testing, timing and production routes must be confirmed against the actual style and order.
What Product Are You Quoting?
Identify the exact style and information available so the supplier knows whether the request is for development, sampling or bulk production.
- Product type and intended use
- Sketch, tech pack or reference sample
- Target fit and size range
- Required construction details
What Is the Order Basis?
Quantity structure affects material, setup, production and packing assumptions.
- Estimated total quantity
- Number of colours
- Sizes and allocation
- Repeat-order expectations
What Must Be Customized?
List every item that changes the base product or introduces a new component.
- Fabric and colour
- Logo method and artwork
- Labels, hangtags and packaging
- Testing or retailer requirements
What Should the Quote Include?
Ask the supplier to state exclusions and assumptions rather than comparing one headline unit price.
- Sample and setup costs
- Unit-price basis
- Packing and testing scope
- Timing, delivery term and payment basis
Prepare the Next Conversation
Collect the product references, quantities, target market, timing and customization requirements that are already known. Mark flexible items clearly, then ask the supplier to identify missing decisions before sampling or quotation.